组织聚会
组织
开始组织
So, you’ve decided to have a reunion. 现在? The key to a successful gathering is planning, and here we’ve included some resources to assist you with this task. Visit the links below for more information on these specific reunion planning topics:
点击这里 for a turn-page version of the Prince George’s County Reunion Guide. It’s filled with everything you need to know to have a wonderful reunion in our County.;
规划
为什么要创建一个聚会网站?
Keep in touch with long-distance friends and relatives. Everyone can be “in the know” on details…whether it is for a family, 军事, 校友, 教堂, 或者姐妹会/兄弟会聚会. Share genealogical information and resources if you’re holding a family reunion. 它可以是免费的!
For example, check out these free resources for creating your very own family reunion website:
www.庆祝.myevent.com
www.famster.com
www.comehome.网
www.familymoment.com
书 & 聚会杂志
For Every Season – The Complete Guide to African-American Celebrations Traditional to Contemporary, 芭芭拉Eklof
The 家庭 Reunion Planner, Donna Beasley
家庭 Reunion 规划 Kit for Dummies, Cheryl Fall
Your 家庭 Reunion: How to Plan It, Organize It, and Enjoy It, George G. 摩根
How to Plan Your African-American 家庭 Reunion, Krystal Williams
家庭 Reunion Handbook: A Complete Guide for Reunion Planners, Barbara E. 棕色（的）
A 家庭 Affair: How to Plan and Direct the Best 家庭 Reunion Ever, Sandra MacLean Clunies
The Black 家庭 Reunion Cookbook: Recipes and 食物 Memories by National Council of Negro Women
The 家庭 Reunion Sourcebook by Edith Wagner
The Rocking Chair Reader 家庭 Gatherings: True Stories of Celebration And Reunion (Rocking Chair Reader) by Helen Kay Polaski
有趣的 & Games for 家庭 Gatherings: With a Focus on 团聚 by Adrienne E. 安德森
Creating 家庭 通讯s: 123 Ideas for Sharing Memorable Moments With 家庭 and Friends by Elaine Floyd
团聚的杂志
为孩子和家庭团聚
The 家庭 Reunion Is Not A Real Vacation by Valerie Rose
Kenya’s 家庭 Reunion (Kenya, Growing Up Proud) by Juwanda G. 福特和克里斯蒂娜·翁
Ray and the Best 家庭 Reunion Ever by Mildred Pitts Walter
家庭 Reunion by Marilyn Singer and R.W. 小巷
Messy Bessey’s 家庭 Reunion (Rookie Readers) by Pat McKissack, Fredrick McKissack, and Dana Regan
软件
www.leisterpro.com
www.famware.com/
www.reunionplanner.com/
时间表
团聚计划时间表
The key to staging a successful reunion is time. Give yourself enough time to plan, execute and follow-up.
团聚前12 - 18个月:
Create a database of family names, addresses, phone numbers, and email
Determine family interest, number of people that may attend
Assemble a list of relatives who will help with the event
团聚前11-12个月:
Form reunion committee(s) and establish responsibilities and schedules
创建一个预算/簿记系统. Keep records of everything you do related to the reunion
Site Visit – scout potential locations and facilities (if needed)
设定日期
选择位置
1st Mailing – Send out a reunion announcement with a tentative reunion date, schedule, and plans
Arrange or hire a caterer, photographer, etc.
6至9个月及以上:
确定聚会的日期和地点
2nd Mailing – Send out reunion invitation
预订酒店房间
与会者开始名单
5个月及以后:
Confirm reservations, photographer, entertainment, caterer (if used)
完成菜单
6-8周及计数:
完整的地址/记忆本
起草聚会任务清单
Coordinate volunteers and designate their assignments
2周及以后:
Purchase last-minute decorations and supplies
Confirm eating, lodging and meeting arrangements
检查最终清单
一天又一天:
Solve or Resolve any last-minute problems
演练所有最后的细节
Big day – no more counting – the reunion is here:
早点到达聚会地点
Coordinate day-of details, meet with volunteers, etc.
布置团圆区
Set up displays, rental equipment, and registration table
完成-现在怎么办?
Evaluate – What worked and what didn’t work
Thank all the committee heads and volunteers
Settle all accounts; finalize bookkeeping
Set a date to starting planning for the next reunion!
检查表
团聚检查表
- 为活动指定一个协调员
- 成立团聚委员会
- Create a reunion notebook to track progress
- Make a master list or file of members and guests
- Poll your guests on possible reunion activities, location, time, etc.
- 确定团聚日期
- 选择/预定聚会地点
- Choose menu for reunion meals and casual get-togethers
- 设定/确定聚会预算
- Send first mailer – notify members of tentative reunion plans/schedule
- Arrange entertainment and activities
- Arrange for a photographer or videographer
- Send second mailer – invitations to all invited guests
- Reserve/confirm/block accommodations and/or hotel rooms
- Reserve/confirm entertainment and activities
- Reserve/confirm caterer/dining options
- Purchase souvenirs, t-shirts, hats, etc.
- Assign day-of-event responsibilities
- 布置聚会地点
- Arrange for ample number of chairs, tables, etc.
- Arrange for special needs of elderly or disabled
- First Aid Kit (and medicine cooler if the event is outdoors)
- Set up registration table with registration/guest book
- Distribute and collect reunion evaluation forms
- Set a tentative date for next year’s reunion while everyone is together
- Post-Event review, survey and follow-up